One of the most prestigious profiles, company secretary (CS), guarantees a good salary after a few years of experience. As the name suggests, these experts are in charge of making sure that the business is operating legally by assuring compliance with all applicable regulations. Company secretaries have two options for providing their services to businesses: they can work for them directly or through their own businesses.
The main points of the work description of a company secretary, as well as their crucial roles and obligations that are vital to the efficient operation of an organisation, are covered in this article.
Competencies of a Company Secretary
Knowing the qualifications needed to be a successful corporate secretary is crucial to understanding the responsibilities of the position.
- Managing time and multitasking
- ability with numbers
- powerful communication abilities
- His or her area of expertise should be English
- A meticulous planner
Role of the Company Secretary
The Company Secretary’s legal responsibilities
A CS is a capable business legal counsel due to the extensive curriculum of the CS degree. Among the many business and commercial laws that company secretaries are familiar with the labour regulations, securities laws, and many others. As a result, they frequently work with businesses to provide advice on intricate legal matters that concern the business. Companies can speak with the CS on a variety of laws, including but not limited to the Companies Act.
Creating contracts and other legal documents
CS Final students have a complete subject on drafting and pleadings. A CS must do this task, which is undoubtedly one of the most crucial ones. A CS typically draughts the Memorandum of Association and the Articles of Association, the two most important legal papers for a corporation. There are numerous other documents that a CS must draught in addition to these charter documents.
Officer of compliance
It is indisputable that CS serves as the company’s compliance officer. A firm is required to comply with several different laws because of its characteristics. A CS makes sure that these laws are followed. A CS handles everything, including the filing of various documents and upholding sound corporate governance standards.
Keeper of the statutory books
Law mandates that businesses keep a variety of registers, books, and documents. These include the Minutes book, secretarial records, the Register of Members, the Register of the Company, the Register of Directors and Key Managerial Personnel, the Register of Charges, the Register of Renewed and Duplicate Share Certificates, the Register of Employee Stock Options, the Register of Shares and Other Securities Bought Back. A CS is accountable for these records because they serve as their custodian.
Organizer of meetings for the business
The CS is typically in charge of calling general meetings and board meetings. However, it’s standard procedure for the CS to call a general or a Board of Directors meeting. Additionally, the CS is in charge of creating the meeting minutes, and solely as stated above, the CS maintains the minutes book.
Conclusion
Company secretaries play a crucial part in how well a business runs. They perform a variety of roles and duties, including compliances, representation, and drafting. As a result of the growth in businesses, it is hoped that the scope of this profession will continue to expand in the near future, allowing those who choose to pursue successful careers.